Skip to content
Free tool

Meeting poll: create a free scheduling poll online

Create a scheduling poll and find a time that works for everyone: select days in the calendar, share the link and have everyone choose Yes, If needed or No in a table. The most popular option is highlighted immediately. For friends, clubs, teams and gaming groups, with time zones and calendar export.

Built by Dimitri Heissler

Free, with no sign-up or email required for you or any participant. Works directly in your browser, with no app.

Date set? Then all you need is a server.

Rent a group server

  1. 1Title

  2. 2

  3. 3

For example, a game, voice channel, or duration. Links are not allowed.

Shown to participants as the creator.

Expected result

What the Meeting Finder shows you

Choose days and times in the calendar and share the link. Each person enters their name and selects Yes, If Needed or No for each time slot. The scheduling tool counts responses, highlights the most popular slot and ranks the best options. A worked example:

Example: 5 players, 6 dates, 2-hour evening session

Input: six time slots between Tuesday and Sunday, duration 2 hours, time zone Europe/Berlin. The five players responded as follows:

Response table and best dates

All participants' responses for each date
ParticipantsNovember 2026
Tue17.20:00Thu19.20:00Fri20.20:00Sat21.18:00Sat21.20:00Sun22.19:00
Kai
Mia
Tom
Lea
Jonas
Yes5 responses43+1 (âś“)2+2 (âś“)45Most popular date3+1 (âś“)

  1. Rank 1

    Saturday, November 21, 2026, 20:00 - 22:00 (GMT+1)

    All 5 can · 5× Yes, 0× If necessary

  2. Rank 2

    Tuesday, November 17, 2026, 20:00 - 22:00 (GMT+1)

    4 of 5 can · 4× Yes, 0× If necessary

    Not included: Jonas

  3. Rank 3

    Saturday, November 21, 2026, 18:00 - 20:00 (GMT+1)

    4 of 5 can · 4× Yes, 0× If necessary

    Not included: Mia

5 participants have responded. You can set the date with one click and share it as a calendar file or Discord text.

Here’s how the ranking works: Dates when the most people are available (Yes or If Necessary) come first. All five say Yes only to Saturday at 8 p.m., so that date ranks first. If the same number of people are available, the date with more “Yes” and fewer “If Necessary” responses wins, followed by the earlier date.

How it works

Create a scheduling poll in four steps

From the first date you select to the chosen date in your group’s calendars.

Step 1

Choose dates in the calendar

Enter a title and tap the possible days in the calendar, or use a quick selection such as “Weekends”. Add times if needed; without a time, the poll asks about the day only.

Step 2

Create a scheduling poll

Choose the time zone, an optional participant limit and how many days of inactivity trigger deletion. After creating the poll, you’ll get a participant link and a private management link.

Step 3

Share link

Send the participant link or ready-made message via WhatsApp, Discord or email. Everyone enters their name and selects Yes, If needed or No for each option.

Step 4

Choose the best date

The table shows who is available when and highlights the most popular option. You choose a date and share it as a Google Calendar link, an .ics file or Discord text.

Why this tool

From shared link to agreed date

What the meeting poll offers for scheduling with your group.

Free, with no account or email required

Create a scheduling poll and send the link to your group. Participants enter a name of their choice, with no registration or email address required.

Choose dates in the calendar

Tap the possible days, select entire weeks or weekends, and add times with one click. A preview immediately shows the table your group will see.

Yes, If needed or No with a tap

Everyone selects Yes, If needed or No for each option in a clear table showing all responses. On mobile, each option has three large buttons instead of tiny fields.

See the best time at a glance

Below the table, you’ll see how many people said Yes to each date. The most popular date is highlighted, and the list of top dates shows why it ranks first. A date when everyone can attend ranks highest.

Time zones and calendar export

Everyone sees the times in their own time zone. Share the chosen time as a calendar file (.ics), a Google Calendar link, or Discord text that appears in each person's local time.

Clear limits, automatic deletion

Up to 60 people and 60 dates per poll, up to a year in advance. The poll is automatically deleted after 7, 30 or 90 days of inactivity (your choice), and you can delete it yourself at any time.

Use cases

Who is the scheduling poll for?

Whether it’s for friends, a club or a gaming group, you can create a scheduling poll in minutes.

Friends, clubs and teams

Whether you’re planning dinner with friends, club practice or a team meeting, the meeting poll requires no account or email address. Everyone can see in one table which option works for the most people.

Clan, raid, and training times

Poll your group on possible evenings and set the session length from 30 minutes to 8 hours—for example, three hours for a raid.

Game night, LAN party, and regular meetup

Send the link to your chat so everyone can select Yes, If needed, or No. Turn the chosen date into a calendar event or Discord message with one click.

Groups in different time zones

Everyone automatically sees the times in their own time zone. That makes online scheduling work even for groups spread across multiple countries.

Discover more

More tools for your group

Create a poll (Poll Maker)

New

Create a poll for free, with no sign-up: enter a question and answers, share the link, and see results live as bars. Supports multiple selections, participant-submitted options, an end date, and duplicate-vote protection.

Built by Justin Schuessler

Team Generator

Team Generator for randomly assigning teams and groups – by number of teams or players per team, with optional skill balancing. Copy results, export as an image, or add teams to a tournament.

Built by Dimitri Heissler

Tournament Generator

Create a tournament bracket: knockout, double elimination, round robin with schedule and standings, group stage, and Swiss system. Enter results with a click, share a link, or export as PNG.

Built by Dimitri Heissler

Discord Timestamp Generator

Generate Discord timestamp tags (<t:...:STYLE>) from a date and time, with previews for UTC, your time zone and common time zones across all 9 styles, copy buttons and a parser for existing tags. Runs entirely in your browser.

Built by Justin Schuessler

FAQ

Frequently asked questions

Quick answers to questions about scheduling polls.

Enter a title above, tap the possible days in the calendar, add times if needed and click “Create poll”. You’ll get a participant link to share and a private management link for yourself. The meeting poll is free, and neither you nor the participants need an account or email address: just open the link, enter a name of your choice and select your answers.

After creating the poll, copy the participant link or a ready-made message for Discord or WhatsApp and paste it into your group chat. Email works too. Participants open the link in a browser and fill in a table, selecting Yes, If needed or No for each option. That way, everyone can see who is available when.

The number of “Yes” responses appears below each option, and the most popular option is highlighted. Options are ranked by how many people are available (Yes or If needed). An option that works for everyone ranks first. If the number of available people is equal, the option with more “Yes” and fewer “If needed” responses ranks higher, followed by the earlier date. Options that work for nobody do not appear in the list of best options.

Use this rating for dates that aren’t ideal but that you could attend if nothing else works. They count as “Maybe” but rank below “Yes.” This shows whether a date works well for everyone or only as a last resort.

Yes. When creating the poll, you choose its time zone; it defaults to your browser’s time zone. Everyone automatically sees all times in their own time zone and can change the display. The Discord text for the chosen time uses timestamps that appear in each person’s local time.

Once you choose a date, everyone sees it at the top of the poll page. There’s a Google Calendar link, an .ics file for Outlook, Apple and other calendars, text for Discord and text you can copy for apps such as WhatsApp. You can also display the responses as a results graphic, download them as a CSV file for Excel or Google Sheets, or print them.

The poll title and description, proposed dates, and participants’ display names, responses and comments are stored. No email address is requested. The poll is accessible only through its long, random link and is not indexed by search engines. It is automatically deleted after 7, 30 or 90 days of inactivity (you choose when creating it; the default is 90). You can also delete it yourself at any time.

It does the same job as a Doodle poll: you suggest dates, your group uses the link to say when they are available, and the best option becomes clear. This meeting poll is free and requires no account or email address. It is not a booking tool: it does not offer available time slots for customers or individual bookings. It helps a group agree on a time.

Any more questions?

Contact Support
Date set?

Play on your own server

A Game Server from ZAP-Hosting gives your group its own rules, Mods, and Slots, with DDoS protection and setup in 60 seconds.

4.4/5 Trustpilot32,000+ Active serversSince 2010
Host a Game Server

No setup. No risk. Online in seconds.

Flexible TermCancel anytimeOnline in 60 seconds

Looking for more tools? View all team & organization tools