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Dedicated Server: Managing Users on Windows Server
Discover how to manage multiple Windows Server users for secure, simultaneous remote access and personalized environments → Learn more now
10 November 20263 min read0 Views0 helpful
Introduction
Windows OS offers built-in user management that allows you to easily manage additional users. Some benefits of individual users include simultaneous (up to 2) Remote Desktop access with their own credentials, individual desktops and file access, as well as a simple permission system. In this guide, we show you how to manage users on your Windows Server.
FAQ
Frequently asked questions
Connect to your server via RDP as an administrator, open the Control Panel, and select User Accounts to add a new user.
With a regular Windows Server license, a maximum of 2 accounts can be logged in simultaneously.
Yes, each created user has their own desktop, files, and programs that are independent from other users and can only be accessed by users with administrative rights.
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Navigation
Dedicated Server
Preparation
Start by connecting to your Windows Server via RDP. If you need help with this, check out our First Access (RDP) guide.
Important
Administrative Rights
Make sure you log in with the Administrator user or a user with administrative rights on your Windows Server; otherwise, you won’t be able to manage users.
Every user you create on your Windows Server can connect via Remote Desktop with their own credentials. Each user has their own desktop, files, and programs that are independent from others and can only be viewed by users with administrative rights. Programs installed for all users are globally accessible.
With a regular Windows Server license, 2 accounts can access the server simultaneously. If this number is exceeded and another user connects, the first connected user will be disconnected in favor of the new one. Otherwise, there is no limit to how many user accounts can be created.
Accessing User Management
User account management is done through the Control Panel settings. Open the Windows Start menu on your Windows Server and select Control Panel. Then choose the User Accounts option, which will take you to a submenu.
Select User Accounts again in the menu to reach the overview page.
On the overview page, select Manage another account to go to the Manage Accounts section, mainly used for user management.
You are now ready to manage users on your Windows Server. Continue with one of the following sections depending on the action you want to perform.
Creating a New User
To create a new user, select Add a new user account in the Manage Accounts section.
A window will open where you need to enter some details for the account, including username, password, and a password hint. Make sure to choose a secure password, or you will receive an error message.
Once everything is filled out, click Next and your new user will be created.
Finally, you need to add the new user to the Remote Desktop users list so the server accepts RDP connections from them. To do this, go to the Control Panel and open System and Security.
There you will find Allow remote access – click it to open a new menu.
In the menu, click Select Users... at the bottom to see a list of current users with Remote Desktop access.
In the displayed window, click Add... to select a new user, then choose Advanced....
The window will expand so you can more easily find your user. Click Find Now to get a list of users and locate your new user, in this example ZAP-Docs.
Select the user and confirm with OK to close all windows and save the changes.
You have successfully created a new user on your Windows Server with Remote Desktop access. It’s best to test if you can connect via RDP using the new user’s credentials to ensure everything works.
Managing Users
You can easily manage all users in the Manage Accounts section. Simply select the user you want to edit.
Important
Administrative Rights
To manage users, you must be logged in with the main Administrator account or a user with administrator rights who has all necessary permissions.
On the page, you can use various functions to manage the user, such as changing username, password, account type, or deleting the user.
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